Home › Business Apps › Travel Request & Approval
Ready-made Power Apps app
Travel Request and Approval App for Power Apps
Employees request business trips with hotel and rental car details, managers approve them in Outlook or Teams, and a PDF record is created before anyone books.
Real screen from the app (demo data)
The short answer
What is the Travel Request app?
It's a ready-made Power Apps app that takes a trip from request to approval. Employees add the reason, hotel and rental car needs, approvers act from Outlook or Teams, and the final approval creates a PDF record. You buy it once, and we tailor the approval chain to your company.
After the trip, the Expense Claim app handles reimbursement.
The problem it solves
From scattered requests to one clear process
Without the app
- Trip approvals buried in email threads
- Bookings made before anyone approves
- Hotel and car details scattered
- No record when finance asks later
With the Travel Request & Approval app
- One request with every trip detail
- Approvals before booking, in Outlook or Teams
- Status visible to the traveler
- A PDF record after final approval
How it works
How a request moves through the app
Who uses it
Built for every role in the process
Employees
Submit trip requests with reason, hotel and rental car details, and filter their own requests.
Approvers
Line managers, HR managers and the managing director approve or reject from Outlook, Teams or the app.
Admins
Manage company name, logo, address and colors, and see every request on the dashboard.
Features
What the Travel Request & Approval app does
Requests
- Travel reason and type
- Hotel accommodation details
- Rental car requests
- Requests on behalf of others
Approvals
- Line manager, HR manager and managing director steps
- Approve from Outlook, Teams or the app
- Comments from each approver
- Notifications to everyone involved
Records
- Dashboard: total, pending, approved, rejected
- All Travel Requests screen with filters
- PDF created after final approval
- Branding in admin settings
Make it yours
Tailored to how your team works
Every installation starts with your process. These are the changes clients ask for most.
Approval steps
Add or remove approvers, or route by department, destination or cost.
Request fields
Add estimated cost, project code, cost center or any details your policy needs.
Your branding
Company name, logo, address and colors from the admin settings.
Next steps
Notify your travel desk or booking tool after approval.
Screens
See the app
Travel request approval details
Travel request dashboard
Approval workflow emails
Built on Microsoft 365
Your data stays in your tenant
Requests are stored in SharePoint lists in your own Microsoft 365 tenant, approvals run through Power Automate, and people sign in with their existing Microsoft 365 accounts. Nothing is stored on our servers.
Licensing and purchase
Each app runs on your Microsoft 365 licenses because it uses standard connectors only: SharePoint, Outlook, Teams and Office 365 Users. No Power Apps Premium license is needed for the app as we deliver it.
One thing to plan for: from February 2027, Microsoft requires premium licenses for apps that run in Managed Environments. If your company uses them, we’ll tell you during setup.
It’s a one-time purchase, installed in your tenant and yours to keep.
Getting started
From demo to live in four steps
Demo
We show the app and learn your process.
Tailor
Fields, approval steps, branding and notifications.
Install
Set up in your tenant with your admin, then tested with real users.
Train
Short training for users and admins, plus a guide.
FAQ
Travel Request & Approval app questions
Can a request include hotel and rental car details?
Yes. Travelers add the trip reason, hotel stays and rental car needs in one request, so approvers see the full picture.
Who approves requests, and can we change the steps?
By default, the line manager, HR manager and managing director approve. We change the steps and approvers to match your policy during setup.
Can approvers act from Outlook or Teams?
Yes. Approvers receive the request in Outlook and Teams and can approve or reject without opening the app.
Can it link to expense claims after the trip?
Yes. Many companies use it with our Expense Claim app, and we can connect the two so the claim references the approved trip.
What licenses are needed, and where is data stored?
It runs on Microsoft 365 licenses because it uses standard connectors, and the data stays in SharePoint lists in your tenant. Managed Environments need premium licenses from February 2027.
Does it work on mobile?
Yes. Travelers can submit and check requests from a phone, and approvers can act from Outlook or Teams on mobile.
Related services
Related pages
See the Travel Request & Approval app working
Book a short demo. We’ll show the app and talk through the changes your process needs.